Why this new app matters for small fleets and O/Os

Paper receipts still bleed profits at tax time. RIGLOG: Trucking Expense Log, a new iPhone/iPad app, aims to close those leaks with fast, structured recordkeeping tailored to trucking. The App Store listing highlights three‑tap expense entries across 15 IRS categories, photo receipt capture, Schedule C mapping, and AI voice logging. It also folds in IFTA fuel logging, DVIR inspections, maintenance scheduling, detention documentation, and cost‑per‑mile analytics—while storing data on the device and working offline. As of April 17, 2026, it’s sold as a one‑time $4.99 purchase with no subscriptions or ads; the listing currently shows “not enough ratings” to display a review average.

Key features owner-operators will care about

Expense tracking in 15 IRS categories with receipt photos and Schedule C mapping.
Trip profitability: net per mile/hour, deadhead ratio, income pace tracking.
Fuel and IFTA: state-by-state tracking, MPG auto‑calculation, CSV/PDF exports.
DVIR: 42‑point tractor and 20‑point trailer checklists, signatures, PDF export.
On‑device privacy and offline use; optional iCloud backup; no ads or subscriptions.

These capabilities are packaged with an AI assistant for voice expense logging and quick business questions, plus dark mode and large touch targets for gloved hands.

How it fits your tax workflow

For taxes, speed and substantiation are everything. The IRS allows transportation workers to use a special “standard meal allowance” (per diem) instead of saving every meal receipt; however, you still need solid trip records (dates, locations, and business purpose). Receipts are required for all lodging regardless of amount and for other travel expenses of $75 or more. Digital images of receipts are acceptable when they clearly show the necessary details. RIGLOG’s quick‑capture receipts, Schedule C mapping, and exportable summaries can help you meet those documentation standards without stuffing a shoebox.

Record retention and audit risk: practical guidance

Owner‑operators should plan to retain tax records for at least three years—the typical window during which the IRS can challenge deductions or income reported on a return. That means your expense app should make exporting and backing up simple, so reports and images survive phone upgrades and lost devices. RIGLOG supports CSV/PDF exports and optional iCloud backup, which can streamline hand‑offs to your accountant and preserve documentation beyond a single device.

Operational takeaways for fleets and multi‑truck O/Os

Capture at the point of spend: Snap the receipt at the pump, parts counter, or dock; don’t wait until month‑end to reconstruct small purchases.
Standardize categories: Align expenses to IRS/Schedule C buckets in the app so your year‑end close is a sort‑by‑category job, not a forensic project.
Close the loop on fuel tax: Use state tracking and MPG calculations to prepare IFTA filings and spot unusually high burn on certain lanes.
Make safety paperwork productive: If you’re already doing DVIRs, using checklists that export to PDF can aid maintenance planning and warranty claims.
Pilot before rollout: Since the app is early with few public ratings, test it with a driver or two, verify CSV/PDF outputs with your tax pro, and confirm that offline use, glove‑friendly controls, and dark mode fit your in‑cab reality.

Bottom line

For the price of a truck‑stop lunch, RIGLOG promises the core of a back‑office stack—expense capture, IFTA, DVIR, maintenance, and profit analytics—without subscriptions or data sharing. If it delivers in day‑to‑day use, owner‑operators and small fleets could save real dollars by turning lost receipts and fuzzy categories into clean, exportable records that stand up at tax time.

Sources Consulted: Apple App Store; Internal Revenue Service (Publication 463); Overdrive Online.

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This article was prepared exclusively for truckstopinsider.com. For professional tax advice, consult a qualified professional.